Aboard the ship: Floor-to-ceiling windows, comfortably sized staterooms, and a sophisticated, four-story central lobby highlight the spaciousness of Majesty of the Seas. As part of the Sovereign Family of ships, it was among the first mega ships in the cruise industry to take to the seas, and it's still an industry leader in the realm of family-friendly activities and innovative public areas, which include nine bars and lounges, an open-air basketball court, and Royal Caribbean's signature rock climbing wall.

The IMDA is celebrating its 40th Anniversary and we have a very special surprise for you. On November 11 -14, 2011 you, your family/guests and your employees/guests are invited to join us aboard the Royal Caribbean “Majesty of the Seas” for a 4 day, 3 night cruise.

Each night there will be a 2 hour cocktail reception (which includes a premium bar). We will then have a special area in the Dining Room so you can visit with your fellow dealers, their families and our vendor guests.

In addition, each night there is a Production Show in the Main Lounge OR you can go to the Casino OR you can stay in one of the 9 Lounges and Dance OR you can even swim in the pools OR enjoy the Hot Tub.

Saturday morning we will have Breakfast in the Dining area and a 2 hour General Session. That leaves lots of time on Saturday to have fun while you enjoy the beach at Cococay.

Sunday is wide open for you to visit Nassau, Bahamas. You can shop, do some tours if you wish or you may just decide to stay on board the Majesty of the Seas, sit around the pool, read a book and simply unwind. It is all up to you!

As this is unlike any convention that we have previously done, you cannot wait until the last minute to decide to come. We have a limited number of rooms on board the ship. The sooner you make a reservation and either pay for the entire trip or make your initial payment, we will be able to accommodate you, your family and any of your employees and their guests.

We look forward to sharing this 40th Anniversary with you…so don’t delay, make your plans now to be with us.

The Majesty of the Seas: Floor-to-ceiling windows, comfortably sized staterooms, and a sophisticated, four-story central lobby highlight the spaciousness of Majesty of the Seas.

• Rock-climbing wall
• Johnny Rockets '50's-style restaurant
• Sorrento's Pizza
• Latté-tudes coffee house featuring Seattle's Best Coffee®
• Casino Royale
• Themed bars and lounges including Boleros Latin lounge
• 2 whirlpools
• 2 outdoor pools
• Adventure Ocean® youth facilities, including teen-only areas, Fuel and Living Room
• Day Spa and Fitness Center
• Open-air basketball court

The glittering casino features electronic slot machines, video poker, blackjack, craps, roulette and Caribbean stud poker.

Saturday11/12/11
CocoCay, Bahamas - more info

Arrive 8:00 AM
Depart 5:00 PM

Surrounded by the gentle, translucent waters of the Bahamas chain lies the secluded island of CocoCay®. With its white-sand beaches and spectacular surroundings, CocoCay® is a wonderland of adventure. Reserved exclusively for Royal Caribbean guests, this tropical paradise has recently been updated with new aquatic facilities, nature trails and a ton of great places to just sit back, relax and enjoy a tropical drink.

Sunday 11/13/11
Nassau, Bahamas - more info

Arrive 8:00 AM
Depart 5:00 PM

For a city now known for its warming sun and balmy breezes, Nassau has a tumultuous past. First settled by the English, the area was contested by England, France and Spain. For many years, Nassau was a home base for notorious pirates, and it was burned to the ground by the Spanish three different times. Since 1740, however, visitors from all over the world in search of both relaxation and adventure have made Nassau their favorite destination.

Monday 11/14/11
Miami, Florida
Arrive 7:00 AM

EXHIBIT SPACE TERMS AND CONDITIONS

Click here for printable pdf

Booths: The exposition will be located in the Grand Ballroom on the fourth floor of the hotel. A standard size booth will be 10' x 10' with an 8’-high back draping and 3’-high sidewall draping. A 7” x 44” booth sign bearing your company’s name and booth number will be provided. No part of a booth may obstruct an adjacent booth nor can any booth be taller than the 8’-backing wall without the expressed permission of IMDA.

Exhibit Fees: The early bird exhibit registration fee to exhibit is $2,100 for a single booth (10' x 10'), $3,600 for a double booth (10’ x 20’) and $6,200 for a quad booth (20’ x 20’) if received by July 15, 2010. The standard exhibit registration fee to exhibit is $2,250 for a single booth (10' x 10'), $3,850 for a double booth (10’ x 20’) and $6,600 for a quad booth (20’ x 20’)…if received after July 15, 2010 (Note: If electricity or any other services/equipment are needed (including a table for your booth), additional charges will apply. And, these services must be ordered through our official exposition decorating company, Hargrove.

Booth Personnel: IMDA welcomes booth personnel to help present your products and services to the dealers and managers. However, all personnel must register using the official Booth Personnel Registration Form. This form will be mailed to the attention of the person named on the contract. The registration fee for a single or a double booth includes two (2) booth personnel; and four (4) booth personnel for a quad booth. The fee for each additional booth personnel will be $150.

Assignment of Space: Because space will be limited, it will be assigned on a “first-come, first-served” basis, along with payment and signed contract. IMDA assigns booth space, so please specify any company that you do not wish to be next to and a best effort will be made to comply with your request.

Cancellation and Refund Policy: A 50% Refund will be made if notice of cancellation is received in writing to IMDA headquarters by July 15, 2010. No refund will be made if notice of cancellation is received after July 15, 2010. No transfer of fees will be made to other IMDA meetings.

Liability Policy: The exhibitor indemnifies and agrees to hold harmless IMDA, Hargrove, Hyatt Regency at the Arch and all of their officers, directors, employees and agents from and against any actions, losses, costs, damages, claims and expenses (including reasonable attorney fees) arising from damage to property or bodily injury to exhibitor, agents, representatives or employees by reason of the exhibitors occupancy or use of the exhibitor facilities.

Distribution of Printed Matter/Solicitation: Distribution of advertising materials, samples, souvenirs, publications or printed material of any sort shall be restricted to the exhibitor’s rented exhibit booth. Distribution of materials outside of the exposition area must be approved by IMDA.

Installation and Dismantling: All displays must be set up by 8:30 a.m. on the official opening of the show on Wednesday, October 6, 2010. Space not occupied or set up by this time may be reassigned for other purposes. Exhibitors may not change the assigned space. Exhibitors may not break down their booths prior to 4 p.m. on Wednesday, October 6, 2010. IMDA reserves the right to substitute comparable exhibit space due to unforeseen circumstances.

Insurance: Exhibitor shall carry its own insurance at its own expense. International Midas Dealers Association, Hargrove and Hyatt Regency at the Arch assume no responsibility for the safety of the property of the exhibitors. IMDA will exercise reasonable care in safeguarding exhibitors’ property; however, exhibitors should insure their own exhibit materials, especially during the period while materials remain in the exposition hall, covering all risks (liability, fire, theft, damage, etc.)

Subletting of Space: IMDA will not allow any exhibitor to assign or sublet space or any part thereof allotted to them nor to display products or services other than those normally sold by them unless prior written approval is obtained from IMDA. Exhibitors may not share a booth; each exhibiting company must contract for a minimum of one single booth.

Protection of the Exhibit Facility: Nothing shall be posted, tacked, nailed, screwed or otherwise attached to columns, walls, floors or other parts of the exposition area without permission from IMDA. Packing, unpacking and assembly of exhibits shall be done only in designated areas and at times designated by IMDA, Hargrove and Hyatt Regency at the Arch.

Shipping Information: IMDA is utilizing Hargrove as the official shipping company. Once registration has been received by IMDA, Hargrove will send a complete exhibitor package to the primary contact outlining details, including shipping information, additional services and costs.

Boutiques: Distinctive storefronts offer an array of merchandise ranging from perfume and jewelry to liquor and cruise wear.

8am
Noon IMDA Board of Directors Meeting (at at hotel on land)

Noon - 4pm
Cruise Check-in

1pm – 4pm
IMDA Lounge

4:30 – 5:30pm
Muster Drill

6:00 – 8pm
*Welcome Reception/Vendor Reception

8:30pm
Dinner (reserved area of the dining room)

10pm
Show (optional)

10pm
Show (optional)

6:30 – 7:30am
Breakfast in dining room

6 – 8pm
*Cocktail Reception in IMDA Lounge

8:30pm
Dinner (reserved area of the dining room)

10pm
Show (optional)

Extensive menus are offered daily with a variety of options.

IMDA Member Registration Fees:
$150 – Midas dealers, managers, spouses, guests and children 18 and over (no charge for children 17 and under)

IMDA Non-Member Registration Fees:
$250 – Midas dealers, managers, spouses, guests and children 18 and over (no charge for children 17 and under)

Vendor Registration Fees:
$1,000 – Vendors – 1ST Attendee from Vendor Company

$150 – Vendors – Additional Attendee from Vendor Company

Superior Ocean View Stateroom (155 sq. ft.) view cabins
Two twin beds (can convert into queen-size) and sitting area with window.

$450 Per Person – Double Occupancy ($900 total)
$410 Per Person – Triple Occupancy ($1,230 total)
$390 Per Person – Quadruple Occupancy ($1,560 total)
$799 Single Occupancy

Junior Suite with Balcony (173 sq. ft.) view cabins
Two twin beds (can convert to queen-size), sofa bed, private balcony, and private bathroom.

$680 Per Person – Double Occupancy ($1,360 total)
$573 Per Person – Triple Occupancy ($1,720 total)
$520 Per Person – Quadruple Occupancy ($2,080 total)
$1,279 Single Occupancy

A Sponsorship That Attendees Are
Sure to Appreciate and Remember

Show Midas dealers that you appreciate their business by providing funds for them to spend while on the cruise.  IMDA will have personalized room keys created for our attendees and all sponsor logos will be imprinted on the card to ensure that the dealers know that you provided them with this extra money for them to spend at the spa, boutiques or however they choose. 

IMDA will accept sponsorships of $3,000 or more.  The deadline to sign up for this sponsorship is September 1. 

Sponsor Benefits:

• Logo on every Midas dealers’ cruise key card
• Logo on all IMDA conference materials
• Recognition on the IMDA Website
• Recognition in both the pre and post issues of IMDA’s newsletter, Franchise Focus